Frequently Asked Questions

Frequently Asked Questions (FAQ)

Can the president of a community also be the president of another community?
No, a person serving on the executive board of one community cannot serve on the executive board of another. However, they can be a member of multiple communities.

Can a community advisor also be an advisor to another community?
Yes, an academic advisor can serve as an advisor for up to two communities.

Should the purpose of the community include mission and vision statements?
Yes, the purpose of the community must be clarified with mission and vision statements.

How should stakeholder institutions be determined?
Stakeholder institutions should be selected in accordance with the activity area and goals of the community.

What documents are required to establish a community?
The required documents include the community charter, membership registration forms for at least 20 members, the community establishment request form, the advisor approval form, a list of 5 executive board members, and the student certificates of the members.

How can I learn about the approval of the community establishment after submitting the documents?
Your application will be evaluated by the Executive Board. The decision will be communicated to the academic advisor and relayed to you through the advisor.

How many members should the executive board have, and how is the task distribution done?
The executive board consists of 5 members, with roles distributed as president, vice president, secretary, and two principal members.

What should be considered when filling out the event request form?
Needs such as the event location, accommodation, and transportation should be planned in advance, and necessary requests should be submitted to the relevant units in a timely manner.

When should the event plan be prepared, and what method should be followed?
The event plan should be prepared at the beginning of each academic year in collaboration with the community’s executive board and academic advisor and submitted to the Executive Board.

What should be done if an approved event cannot be held for some reason?
In the event of cancellation, the situation must be reported to the relevant unit with a petition signed by the academic advisor.

What criteria should be considered when preparing promotional visuals or videos?
Fırat University logos must be used, and any sponsorship information must comply with legal requirements. For detailed information, refer to the "Promotional Files" section.

How should the necessary petitions for event applications be filled out, and where should they be submitted?
Sample petitions can be found in the annexes of the directive. Documents must be submitted to the Document Registration Unit of Fırat University.

How far in advance should event applications be made?
Documents must be submitted at least 15 days in advance.

What is the term of office for a community president?
The term of office is 2 years. A new election is held at the end of this period.

How is the new community president elected?
The president is elected through a secret ballot during the community's general assembly meeting.

What should be considered in the operation of communities?
Communities must adhere to university regulations in their activities, avoid engaging in illegal activities, and comply with the discipline regulations.

How can sponsorship support or donations be obtained?
For sponsorship, written information must be provided to the Health, Culture, and Sports Department, and approval must be obtained from the Rectorate before proceeding.

Can our community organize a joint event with another community in the same activity area?
Yes, joint events can be organized with communities operating in the same activity area.

What procedures should be followed to organize an event outside the university?
A written invitation must be obtained from the host institution, and the relevant documents must be submitted to the Health, Culture, and Sports Department.