Administrative Services Branch Office

Administrative Services Branch Office

The Administrative Affairs Directorate carries out its duties in a manner that ensures the tasks performed within the department align with the organization’s mission, vision, and core values. It also ensures that the services within its jurisdiction are conducted effectively, efficiently, and promptly. The primary responsibilities of the Administrative Affairs Directorate include:

• Managing correspondence related to the department’s areas of responsibility and keeping track of incoming and outgoing documents.
• Handling personnel-related tasks and monitoring personnel-related correspondence through the EBYS system.
• Tracking personnel matters such as leave, reports, and special leave requests.
• Managing all types of correspondence related to personnel.
• Exchanging information with affiliated units regarding workflow and providing updates.
• Managing and finalizing correspondence related to student nutrition scholarships.
• Conducting correspondence regarding student-related activities.
• Ensuring the preservation, filing, copying, and safekeeping of documents and information.
• Taking responsibility for the quality of the work performed and ensuring quality control within their scope of responsibility.
• Assisting supervisors in directing and managing support staff.
• Assisting supervisors in ensuring that physical spaces are continuously clean, well-maintained, and orderly, and taking necessary precautions.
• Performing other duties and responsibilities assigned by their supervisor related to their field of duty.

The Administrative Affairs Directorate performs its duties to ensure the effective and efficient functioning of the department. This unit successfully handles tasks such as tracking correspondence, managing personnel, and organizing document and information systems, thereby supporting the department’s daily operations.